Company: Draper, Cambridge, MA
Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 1,700 employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.
Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now www.draper.com/careers.
This position serves as an integral member of the Contracts, Subcontracts, Procurement & Property (CSPP) department. CSPP strives to provide both its internal and external customers with solution-oriented leadership and guidance and is focused on achieving the strategic objectives of the organization while balancing risk and regulatory compliance. The ideal candidate has an interest in contributing to the success of the entire CSPP department in a fast-paced, multifaceted environment.
Responsibilities will include interfacing with potential and current customers, submitting proposals, reviewing proposed terms and conditions, negotiating agreements, monitoring performance and closing out agreements. Applicant should have a keen interest in business/contract law, excellent communication skills, and the ability to develop recommendations to senior staff to support solutions to moderate to complex problems.
- Collaborate with Program teams and senior leadership to prepare and submit compliant proposals, to include reviewing content, pricing structure, IP assertions and risk management strategy.
- Lead negotiations for agreements of moderate complexity, such as mid-sized government contracts or grants, evaluation/materials transfer agreements, and small commercial agreements.
- Identify terms and conditions that deviate from company policy. Support senior CSPP staff in developing and presenting risk mitigation approaches/recommendations to senior management.
- Create and manage assigned agreements in the Draper system of record and other repositories.
- Assist with the Contract Award Kickoff Presentation to be presented to key stakeholders. (For CA JD)
- Provide guidance on aspects of assigned agreements and grants to ensure conformance with agreement terms and company policy while maintaining a high level of customer satisfaction.
- Monitor performance and collect documentation for the satisfaction of agreement requirements.
- Complete invention disclosures, data rights assertions and other forms required by agreements.
- Assist senior management with reporting data and compiling audit information as required.
- Serve as a customer interface for assigned agreements during the full life-cycle of a program. Support senior staff in interfacing with customers on high-profile agreements.
- Research issues of moderate complexity and provide recommendations for resolution.
- Assist with special projects that require significant skill, knowledge, and business acumen.
- Special assignments and cross-training ((Sub)contracts, Procurement, Property) is encouraged.
- Bachelor’s degree with 3-5 years of relevant experience; experience in an Intellectual Property-intensive environment (e.g., engineering/technology company, technology transfer office).
- MA/MBA/JD preferred.
- Working knowledge and understanding of contract types.
- Knowledge of both government and commercial contracting processes and considerations.
- Able to handle multiple assignments and deadlines in a fast-paced environment.
- Able to quickly understand processes and ensure adherence to the same.
- Must be able to deploy a systematic approach to work, and must have an aptitude for performing work functions in a timely and well organized manner with limited oversight.
- Must be able to support senior CSPP staff in executive-level meetings.
- Must possess excellent problem solving and communication skills that can be deployed to collaborate effectively with different functional teams on a variety of topics.
- Must be able to successfully perform on assignments where errors in judgement or failure to achieve results would normally require a moderate expenditure of resources to rectify.
- Must possess excellent problem solving and communication skills that can be deployed to collaborate effectively with different functional teams on a variety of topics.
- Proficient in Excel and MS Word.
- US Citizen with ability to attain a government clearance.
Equal Employment Opportunity
Draper is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer. We understand the value of diversity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
Draper is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact firstname.lastname@example.org.
Company: Mercury Systems, Inc.
Position: International Trade Compliance Director
Location: Andover, MA
Post Date: 07/14/18
Job Family: Security and Trade
U.S. Citizenship Required Yes
Security Clearance Secret
Location Andover, MA USA-162
The Director of Trade Compliance will work closely with business units to identify strategies to effectively and efficiently expand Mercury Systems’ business in the international market place.
Responsibilities: The successful candidate will be responsible for managing all export compliance matters at Mercury. The Director of Trade Compliance will be responsible for setting staffing levels to ensure that global trade can support Mercury’s expansion internationally. This position will help enable a collaboration environment within Mercury Systems, US and its foreign subsidiaries. The Director of Trade Compliance will manage the International licensing and compliance function within the US and abroad, establish export compliance processes to comply with foreign and domestic laws, establish programs to classify products and develop a compliance training program for all current 15 locations worldwide. Establish policy to enable compliance with laws while maintaining a customer focus. The successful candidate will perform due diligence work for acquisitions for both US and international companies and help to merge completed acquisitions into Mercury’s trade compliance program and overall culture.
Requirements: * Establish relationships with regulatory agencies. * Subject matter expert on the ITAR and EAR * Monitor regulatory changes and apply them to Mercury’s international trade strategies. * Provide metrics on the export function and present them to the executive leadership team. * Must be able to work collaboratively within cross functional, matrixed teams across multiple jurisdictions. * Provides leadership to a team of export professionals including remote employees. * Be able to identify and evaluate risk in export maters and advise the business units * Have a solid understanding of trade regulations within the European countries and the EU.
Minimum/Basic Job Qualifications (skills, work experience, education/credentials): * Position requires a Bachelor of Science in Business, International or Export related Discipline. * 10 years related experience with an international company. * Past experience with collaborative teaming over international boundaries. * Proficient with Microsoft Word, Excel and PowerPoint. * Ability to use OCR Ease Additional Preferred Qualifications:, Jira and Confluence. Ability to speak French. Mercury Attributes: Sense of Urgency, Teamwork and Commitment
Req Number 18-165 U.S. Citizenship Required Security Clearance Secret
Position: Contracts Specialist
Post Date: 07/02/18
Open & closing dates 06/28/2018 to 07/12/2018
Pay scale & grade GS 09 – 12
Salary $55,909 to $105,400 per year
Appointment type Permanent
Work schedule Full-time
FEW vacancies in the following location:
Yes as determined by agency policy
This job is open to
Federal employees – Competitive service
Current or former competitive service federal employees.
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a “surplus” or “displaced” employee.
Individuals with disabilities
Family of overseas employees
Family members of a federal employee or uniformed service member who is, or was, working overseas.
Peace Corps & AmeriCorps Vista
As a Contract Specialist, you will be responsible for the full range of pre-award and post-award functions, e.g., price/cost analysis, negotiation, administration and termination in a Public Buildings Service organization.
Location of Position:
New England Region
Public Buildings Service
Acquisition Management Division
We currently are filling 2 vacancies, but additional vacancies may be filled as needed.
GSA has been repeatedly named as one of the ‘Best Places to Work‘ in the Federal Government’. LEARN MOREabout why you should choose GSA.
You will have access to many benefitsincluding:
- Health insurance (choose from a wide range of plans)
- Life insurance coverage with several options
- Sick leave and vacation time, including 10 paid holidays per year
- Thrift Savings Plan (similar to a 401(k) plan)
- Flexible work schedules and telework
- Transit and child care subsidies
- Training and development
- Flexible spending accounts
- Long-term care insurance
- Training and development
- Performs acquisition planning tasks
- Awards & administers a variety of contracts, including those awarded under Section 8(a) and other socioeconomic programs including sole source procurements
- Develops and prepares contract solicitations, modifications, terminations, and other contracting documents
- Develops negotiation plans and objectives; holds conferences; and conducts discussions and negotiations with contractors
- Evaluates technical submissions, bids or offers for responsiveness to the solicitation and responsibility
- Performs post-award duties including monitoring contractor’s performance, ensuring contract compliance, ensuring payments are processed, negotiating modifications, and dealing with protests and/or terminations
- Conducts or facilitates various contracting meetings such as pre-proposal and post award meetings
Occasional travel – Work is performed primarily in an office setting with occasional visits to project sites. Travel to contractor’s facilities and work performance sites may require special safety precautions or severe weather protection, such as protective clothing or gear such as masks, coveralls, coats, boots, hard-hats, goggles, gloves or shields.
Supervisory status No
Promotion Potential 12
Who May Apply
This job is open to…
- Current Federal Employees
- Former Federal Employees
- 30% Disabled
- Individuals with Disabilities
- Military Spouses
- Former Overseas Employees
- Peace Corps/AmeriCorps/Vista
Questions? This job is open to 7 groups.
Conditions Of Employment
- U.S. Citizenship or National
- Meet all eligibility requirements within 30 days of the closing date.
- Meet time-in-grade requirements within 30 days of closing date
- Males born after 12/31/1959 must have registered with the Selective Service
- Apply online (See How to Apply section.)
- Direct Deposit of salary check to financial organization required.
If selected, you must meet the following conditions:
- Receive authorization from OPM on any job offer you receive, if you are or were (within the last 5 years) a Schedule A, Schedule C, or non-career SES political appointee
- Serve a one year probationary period, if required.
- Undergo and pass a background investigation (Tier 2 investigation level).
- Have your identity and work status eligibility verified if you are not a GSA employee. We will use the Department of Homeland Security’s e-Verify system for this. Any discrepancies must be resolved as a condition of continued employment.
All the information you provide will be verified by a review of the work experience and/or education as shown on your application forms, by checking references and through other means, such as the interview process. Any exaggeration of your experience, false statements or attempts to conceal information may be grounds for not hiring you, or for firing you after you begin work.
For each job on your resume, provide:
- the exact dates you held each job (from month/year to month/year)
- number of hours per week you worked (if part time).
If you have volunteered your service through a National Service program (e.g., Peace Corps, Americorps), we encourage you to apply and include this experience on your resume.
For a brief video on creating a Federal resume, click here.
The GS-9 salary range starts at $55,909 per year, the GS-11 salary range starts at $ 67,643 per year, and the GS-12 salary range starts at $81,077 per year.
If you are a new federal employee, your starting salary will likely be set at the Step 1 of the grade for which you are selected.
To qualify for any of the grade levels, you must meet A or B below:
A. A 4-year course of study leading to a bachelor’s degree with a major in any field; OR
B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
In addition to the basic requirement stated above, you must meet the following requirements for each grade level:
GS-9: You must have at least one year of specialized experience equivalent to the GS-07 level in the Federal service. Specialized experience is defined as experience performing recurring and developmental contracting assignments. Procurement at this level include:
- Determine appropriate contract vehicles (i.e. purchase orders, blanket purchase agreements, etc…) to plan and carry out acquisition actions;
- Evaluating vendor offers for responsiveness;
- Identifying excessive or underestimated prices and negotiates prices;
- Responding to and resolving common acquisition issues/questions.
A Master’s (or equivalent graduate degree) or have completed 2 years of progressively higher graduate education leading to a Master’s or equivalent degree. To be creditable, graduate education must be in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
A combination of graduate education and specialized experience that when combined together qualify for this position.
GS-11: You must have at least one year of specialized experience equivalent to the GS-09 level in the Federal service.
Specialized experience is defined as experience procuring building services, professional and/or non-professional services, and/or construction using a range of contracting methods and contract vehicles (i.e. purchase orders, blanket purchase agreements, etc…) This experience must include planning and carrying out routine pre-award and/or post-award acquisition actions including:
- Preparing solicitation documentation and drafting the final contract including recommendations for award;
- Evaluating vendor offers for both technical and price/cost factors to ensure best value to the organization/agency;
- Negotiating contracts, orders and/or modifications using standard language/templates with few clauses or addendums;
- Responding to and resolving acquisition questions/issues some of which require additional research to provide recommendations/responses;
- Analyzing routine contracting issues and identifying alternative courses of action.
Have completed three full academic years of progressively higher level graduate education or have earned a Ph.D. or equivalent doctoral degree that is in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Have a combination of graduate education and specialized experience that when combined together qualify for this position.
GS-12: You must have at least one year of specialized experience equivalent to the GS-11 level in the Federal service.
Specialized experience is defined as experience procuring building services, professional and/or non-professional services, and/or construction using a wide range of contracting methods and contract vehicles (i.e. purchase orders, blanket purchase agreements, etc…). Procurements at this level include:
- Planning and carrying out routine pre- and post-award acquisition actions;
- Preparing solicitation documentation incorporating necessary specialized provisions, and drafting the final contract;
- Evaluating vendor offers for both technical and price/cost factors as well as evaluating bidders capacity to perform/comply with contract clauses and specifications;
- Planning and conducting negotiations on price, technical requirements, terms, and conditions of the contract;
- Responding to and resolving acquisition questions/issues that require research to provide recommendations/responses;
- Analyzing contracting issues and identifying alternative courses of action.
Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.
Incumbent may be required to obtain and maintain a warrant; as required the incumbent ensures that all required training and FAC-C certifications are current, keeping apprised of changes to procurement regulations and policies.
NOTE: Qualifications are based on length and level of experience. Therefore, in addition to describing duties performed, applicants must provide the exact dates of each period of employment (from month/day/year to month/day/year) and the number of hours per week if part-time. Qualification determinations cannot be made when resumes do not include the required information, so failure to provide this information may result in disqualification. For a brief video on How to Create a Federal resume, click here.
Education See Qualification Requirements
Additional information Bargaining Unit status: AFGE
Fair Employment Opportunities for Applicants Who Are Unemployed or Facing Financial Difficulty Through No Fault of their Own
Additional vacancies may be filled from this announcement as needed; through other means; or not at all.
If you are selected at a grade lower than the full performance level, you may be promoted up to that grade level without having to re-apply or compete against other applicants.
Relocation-related expenses are not approved and will be your responsibility.All the information you provide will be verified by a review of the work experience and/or education as shown on your application forms, by checking references and through other means, such as the interview process.
How You Will Be Evaluated
You will be scored on the questions you answer during the application process, which will measure your possession of the following competencies or knowledge, skills, and abilities. Your responses to these questions must be supported by your resume or your score may be lowered.
- Knowledge of a full range of contracting laws, regulations, principles, methods, contract types, and set aside programs in order to perform acquisition planning; identify sources; determine procurement method; evaluate recent market developments, trends, conditions, and economic factors affecting procurements; and award and administer contracts.
- Skill in writing clear and concise communications in order to advise stakeholders of project status and procurement issues and develop a variety of complex contracting documents, including planning documents, solicitations, modifications, protests, terminations, Source Selection Decisions (SSDs), Price Negotiation Memorandums (PNMs), Price Analyses, Ratifications, Justifications and Approvals (J&As), Determinations and Findings (D&Fs) and Contracting Officer Final Decisions.
- Knowledge of contract negotiation techniques to negotiate complex contracts.
- Skill in the use of negotiation techniques in order to negotiate prices, terms and conditions, contract modifications and settlements resulting in the best value for the government.
- Knowledge of source selection procedures and related policies/regulations.
- Ability to evaluate and analyze complex information, determine technical objectives, and prioritize the importance of competing interests in order to develop recommendations and make well-informed, effective, and timely decisions.
- Knowledge of post-award procedures to administer firm fixed-price, time and materials, indefinite delivery, or other contracts of similar complexity.
- Ability to apply judgment to effectively initiate, advise and coordinate the performance of a wide range of contract administration duties including contract compliance, negotiating and resolving contract performance problems, and awarding contract modifications.
- Ability to communicate effectively to keep GSA managers, customers, and contractors apprised of project status and procurement issues of mutual concern. Strong interpersonal and communication skills and the ability to work effectively with a wide range of personnel, including contractors, internal and external customers, and managers.
If you are eligible under Interagency Career Transition Assistance Plan or GSA’s Career Transition Assistance Plan (ICTAP/CTAP), you must receive a score of 85 or higher to receive priority.
To preview questions please click here.
Background checks and security clearance
ALL required documents must be submitted before the closing date. Review the following list to determine what you need to submit.
Note: If required to submit an SF-50 (Notice of Personnel Action), an equivalent agency Notice of Personnel Action form is acceptable. Such document(s) must show all of the following: effective date, position, title, series, grade, and rate of basic pay, tenure group 1 (career) or 2 (career-conditional), position occupied group, and name of agency. If you are a GSA employee (except in the OIG), you are not required to submit an SF-50.
- If you are a 30% or more disabled veteran, VEOA or VRA applicant or qualified spouse, widow/widower, or parent:
- Copy of your Certificate of Release or Discharge From Active Duty, DD-214 that shows the dates of your active duty service. If selected, a DD-214 showing your type of discharge (member 4 copy) will be required prior to appointment.
- If you are a disabled veteran, or are applying under VRA or VEOA as a spouse, widow/widower, or parent of a veteran, submit both of the following in addition to the DD-214:
- completed SF-15form; and
- proof of your entitlement (refer to SF-15for complete list).
- If you are active duty military– Certification on a letterhead from your military branch that includes your rank, character of service (must be under honorable conditions) & military service dates including discharge/release date (must be no later than 120 days after the date the certification is submitted).
- If you are a current Federal employee or ReinstatementEligible: Submit your latest SF-50.
- If you are eligible under an Interchange Agreement: Submit your latest SF-50.
- If you are a former Peace Corp or VISTA volunteer: Submit your Description of Service.
- If you have a disability: Submit proof of eligibility. For information on eligibility and required documentation, refer to USAJOBS’s People With Disabilitiespage.
- If you are applying under another special appointment authority: Submit proof of your eligibility under the appropriate appointment authority. See USAJOBS’s Resource Centerfor more information.
- If you are ICTAP/CTAPeligible – submit a, b, and c: (a) proof of eligibility including agency notice; (b) SF-50, and (c) most recent performance appraisal.
- College transcripts: You must submit a photocopy of your college transcript(s). If selected, an official transcript will be required prior to appointment. For education completed outside the United States, also submit a valid foreign credential evaluation that substantiates possession of the required education.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Submit a complete online application including any required documents prior to 11:59 pm Eastern Time on the closing date of the announcement. You can modify or complete your application any time before the deadline. Simply return to USAJOBS, select the vacancy, and update your application. For more detailed instructions on how to apply, click here: Apply for a GSA Job.
To begin, click the Apply Online button on the vacancy announcement.
- Sign in or register on USAJobs and select a resume and documents to include in your application.
- Once you have clicked Apply for this position now, you will be taken to the GSA site to complete the application process.
- Click the Apply To This Vacancy and complete all steps in the application process until the Confirmation indicates your application is complete. If you click Return to USAJobs or get timed out prior to receiving confirmation, your application will not be submitted and cannot be considered for this job.
- Note: Review the REQUIRED DOCUMENTS section of this announcement to determine which apply to you and must be submitted online. You may choose one or more of the following options to submit your document(s): Upload (from your computer); USAJOBS (click the “USAJOBS” link to complete the transfer process) or FAX (read the “Fax instructions” provided prior to printing the Fax Cover Sheet and faxing your information).
Need Assistance in Applying? Contact the HR representative listed on the announcement prior to the application deadline. You must receive HR approval before deviating from these instructions.
Position: Contracts Manager
Post Date: 06/23/18
JOB #: 18-16773
OPENING DATE: 05/11/18
CLOSING DATE: 07/05/18 11:59 PM
UNION AFFILIATION: Executive
DEPT: Information Technology Department
LICENSES/CERTIFICATIONS: None Required
SAFETY SENSITIVE: This is not a Safety Sensitive Position.
ESSENTIAL CLASSIFICATION: This is a non-essential classification.
The Massachusetts Bay Transportation Authority (MBTA) seeks an experienced contract management professional to oversee the implementation and operation of Automated Fare Collection (AFC) 2.0. The Contracts Manager will be one of the key staff members overseeing the delivery the AFC 2.0 project. The successful candidate must demonstrate a depth of experience in understanding and overseeing complex contracts for delivery of goods and services, and building and maintaining long-term business relationships.
The Contracts Manager is responsible for AFC 2.0 contracts, including tracking and reporting on compliance, keeping good records, overseeing any changes, and being a subject matter expert for the project office on contract provisions. The Contracts Manager must be adept at understanding and explaining complex contract documents to others, and must be equally adept at recognizing where contract provisions may be subject to different interpretations and analyzing where this may present risk. The successful candidate for the position must be skilled in communication with internal project teams and contract counterparties on complex technical and commercial matters, avoidance of disputes and misunderstandings, careful recordkeeping.
About The MBTA and the AFC 2.0 Project
The Massachusetts Bay Transportation Authority is America’s fifth largest transit system offering multi-modal transportation services to 175 member cities and towns and 4.7 million residents across a 3,200 square mile area. It is a public authority and political subdivision of the Commonwealth. The MBTA operates heavy rail, light rail, commuter rail, bus, and commuter boat services.
The primary transportation payment medium in Eastern Massachusetts today is the MBTA CharlieCard (a smart card that stores certain passes or value) and, to a lesser extent, the MBTA CharlieTicket (a magnetic stripe ticket that stores certain passes or value). The MBTA’s current fare collections system is limited in its ability to support a robust set of fare policies for public transportation and does not provide for a single, seamless public transportation experience, as payment methods vary among differing transportation services. AFC 2.0 will replace the MBTA’s current fare collections system to provide for an integrated, reliable and convenient fare payment and collection system to enable transportation customers to pay fares by tapping contactless bankcards, mobile phones and fare cards across the entire set of transportation services. This new account-based system will support implementation of a robust set of fare policy options for the MBTA, improve operational conditions, increase the security of transactions, and improve revenue control for the MBTA.
The AFC 2.0 project consists of two major delivery contracts – the AFC 2.0 Project Agreement and the AFC 2.0 Design/Build contract, and a number of supporting contracts for consulting and design services. In November 2017, the Fiscal and Management Control Board voted to award the AFC 2.0 Project Agreement to a consortium formed by Cubic | John Laing as part of the MBTA’s first public-private partnership (P3). The Systems Integrator company formed by Cubic | John Laing will be responsible for delivering the AFC 2.0 System and a broad range of contract services. System installation work (except on vehicles) will generally not be performed by the AFC 2.0 Systems Integrator. This includes all physical alteration, construction, reconstruction, remodeling, wiring or electrical services at these such locations, all of which will be included in the scope of the AFC 2.0 D/B Installation Work. The AFC 2.0 D/B Installation Work is being separately procured as a Design/Build contract, based on the technical solution being developed by the Cubic | John Laing consortium with MBTA review. The MBTA is required under the terms of the Project Agreement to deliver the D/B Installation Work agreed upon through that review process.
Note: This position is a project specific position and is limited to the term of the project (for this purpose: the later of the Full Service Commencement milestone under the Project Agreement and the closeout of the AFC 2.0 Design/Build Contract; this is currently scheduled to occur near the end of MBTA Fiscal Year 2021). Employment beyond the project is left to the discretion of the MBTA at the completion of the project.
DUTIES & RESPONSIBILITIES:
• Reports to the AFC 2.0 Director of Fare Systems
• Becomes an expert on the AFC 2.0 Project Agreement, especially with respect to how its commercial terms intersect with the technical requirements and how the Project Agreement will work in tandem with the AFC 2.0 Design/Build contract.
• Provides domain expertise on the AFC 2.0 Project Agreement and AFC 2.0 Design/Build contract to project team members, including:
o Responding to complex inquiries regarding contract obligations, including performing research and review to prepare responses,
o Drafting analyses and correspondence for internal and external distribution, on topics such as interpretation of contract provisions,
o Informing the project team of the methods under each contract to avoid claims and unintended or unnecessary changes, and the implications of failing to do so, and
o Developing lists of all MBTA obligations under the contracts, communicates these with the project team, and updates the lists as changes occur and maintains status as part of the performance monitoring plan.
• Manages finalization of the AFC 2.0 Design/Build contract, working with the Law Department, outside counsel, and Capital Delivery, representing the AFC 2.0 project office in discussions regarding proposed contract terms and conditions to prioritize project success while respecting MBTA operational and logistical constraints.
• Responds promptly to any apparent or reported claim or material dispute regarding interpretation of or compliance with contract provisions, including investigating contract terms, interviewing Project Managers, identifying required mitigations under the contracts, drafting correspondence, requesting cost estimates and time impact analyses, and advising the Commercial & Risk Management Director and relevant Project Managers about the risks and acting on any agreed upon approaches, including issuance of contract letters or use of escalation processes.
• Requests and reviews updates to project risk register items relating to contract provisions.
• Initiates, analyzes, negotiates, and prepares documents supporting contract modifications, amendments, and other changes, including in concert with Procurement & Logistics, the Law Department, and outside counsel, as applicable; prioritizes project success while protecting the integrity of the contracts.
• Ensures compliance with procedures regarding change management and approval processes, such that no change or amendment is authorized without compliance with those processes; coordinates with the Manager of Project Controls or other person with equivalent authority to identify and interpret the established processes
• Develops and enforces a process for document control and tracking, including for correspondence, notices, insurance information, claims, original contract documents, changes and amendments, invoices, compliance and test reports, submittals, and changes to key personnel and subcontractors.
• Drafts all formal notices required from the MBTA under the SI and DB contracts.
• Develop a contract performance monitoring plan:
o which, for each Key Milestone in the AFC 2.0 Project Agreement and respective milestones in the AFC 2.0 Design/Build contract, can document the satisfaction of all criteria for each milestone,
o which tracks MBTA compliance with its own obligations under the contracts, on a timely enough basis to permit escalation and resolution, and
o which will ensure the effectiveness of the Key Performance Indicators (KPI) defined in the Project Agreement, through active monitoring and sampling, and use of investigative and auditing provisions of the Project Agreement.
• Implement the performance monitoring plan, including by:
o Reviewing technical testing and compliance recordkeeping plans and documents developed by the Project Managers,
o Directly verifying commercial submissions against contract terms, including regarding any Independent Certifier, Independent Payment Consultant, DB Dispute Review Board, Independent Evaluator, insurance, handback, escrow deposits, payments due to MBTA, Reserve Accounts, material contracts, pricing subject to benchmarking or baselining, letters of credit, and unit rates,
o Reviewing reports and certificates issued by the Independent Certifier and any other similar person and preparing responses or objections within allowed timeframes,
o Preparing summary reports and briefings for the project office and senior management,
o Escalating compliance issues which pose financial risk to MBTA, and
o Developing scopes of work/procurement documents for KPI monitoring and auditing services, and coordinating the procurement of such services in time for the commencement of the Operating Services.
• Creates an inventory of legacy (AFC 1.0) contracts which will need to be wound down and works with other departments as needed to ensure such contracts expire or are terminated at proper times to avoid interruption to services and minimize duplication
• Bachelor’s Degree from an accredited institution.
• Five (5) years experience managing contracts with individual values in excess of $25m.
• Experience with public agency procurement processes
• Experience communicating directly with contract counterparties on behalf of the owner/agency on complex matters including disagreements regarding contract interpretation, with successful and constructive outcomes
• Experience coordinating with in-house and outside counsel in development and management of contracts, including recognizing situations where legal advice may be beneficial
• Experience with avoidance and mitigation of claims (including for delays or differing site conditions)
• Experience with management of design-build contracts preferred
• Experience with management of public-private partnership and alternate finance projects preferred
• Experience with management of highly technical contracts preferred
• Must possess superior oral and written communication skills
• A highly motivated self-starter capable of performing without detailed direction or close supervision
• Comfortable communicating on behalf of the MBTA with sophisticated contract counterparties
• Able to understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• The ability to pass: background screenings: a Criminal Offender Record Information (CORI) check; and the MBTA’s medical requirements, including a physical examination and drug and alcohol screening.
• Have a satisfactory work record including overall employment, job performance, discipline and safety records. For internal candidates, the aforementioned applies the two (2) years immediately prior to the closing date of the posting. Infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration.
• The ability to supervise and work effectively with a diverse workforce
SUBSTITUTIONS INCLUDE: None
• Juris Doctorate (JD) degree
Please contact Gil Alzate, MBTA Recruiter at Galzate@mbta.com/617-222-4904